Virtual Assistant

Milrich Virtual Professionals, LLC is currently looking for US-based applicants for the role of an Virtual Assistant. The Executive Virtual Assistant will perform a variety of administrative tasks and support senior-level managers while working remotely.

Virtual Assistant’s responsibilities include managing calendars, compliance reporting, and communication between executives and external partners. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. A strong Internet connection is required, along with experience using communication tools like Slack and Zoom.

Responsibilities:

• Act as the point of contact among executives, employees, clients and other external
• partners
• Manage information flow in a timely and accurate manner
• Managing executives’ calendars, setting up meetings, and other duties as assigned
• Manage compliance reporting
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen, direct, and distribute electronic correspondence
• Organize electronic documents as requested
• Prepare customer spreadsheets and keep online records
• Organize managers’ calendars
• Create presentations, as assigned
• Provide customer service as first point of contact
• Assist on webinars and other presentations as needed
• Other duties as assigned

Desired Skills:

• Able to navigate between various systems
• Ability to manage multiple deadlines
• Expert attention to detail
• Proficient in Google docs; knowledge of Excel, Word, and Outlook extremely helpful

Requirements:

• Proven experience as an Executive Assistant, Virtual Assistant or similar role
• Proven experience as a Virtual Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. Google Suite)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Outstanding organizational and time management skills
• Familiarity with virtual office applications (e.g. e-calendars and productivity apps) Willingness to learn different systems and programs as needed
• Utmost Discretion and confidentiality
• PA diploma or certification is a plus
• 2-4 Years of Remote (Work from Home) Experience
• Able to work independently