Warehouse Associate (Quality, Safety and Compliance)

PRIMARY RESPONSIBILITIES:A. Workplace Safety Inspection & Monitoring

• Support daily and weekly inspection activities as directed by immediate supervision, including

but not limited to:

o Housekeeping and walkway clearance

o Emergency exit accessibility

o Fire extinguisher presence and accessibility

o First aid kit stock checks

o Eye-wash station condition

o PPE availability and usage

o Stacking and de-stacking observations at racking areas

o General workplace safety observations

• Assist in identifying ergonomic risks during routine walkthroughs (e.g., awkward postures,

manual handling practices) and report findings directly to the supervising safety personnel.

• Support basic noise identification activities by helping record observations or assisting with the

scheduling of noise measurement checks conducted by competent personnel.

• Assist with HIRARC (Hazard Identification, Risk Assessment and Risk Control)-related

activities, such as gathering information, documenting hazards observed, and preparing

checklists for review by supervising safety personnel.

• Assist in CHRA (Chemical Health Risk Assessment) support tasks, including coordinating

documentation, collecting relevant data, and compiling observation notes for subsequent

review by the competent assessor.

• Support OSHWA (Occupational Safety & Health Workplace Assessment) data collection by

helping record findings, monitoring checkpoints, and compiling floor observation notes.

• Assist in floor-level execution of incident reporting processes managed by the Assistant

Supervisor, including:

o Collecting initial details from the scene

o Taking photographs

o Preparing preliminary documentation for review by safety personnel

B. Safety Inspection Documentation Support

• Record safety inspection observations using approved checklists and templates provided by

the department.

• Maintain and update safety documentation and floor logs, ensuring visibility for the Assistant

Supervisor and Manager:

o Safety inspection records

o Incident logs and preliminary incident details

o HIRARC observation notes

o Safety monitoring logs (e.g., PPE, emergency equipment checks)

• Support tracking of inspection findings and corrective actions by updating follow-up status

exactly as instructed by supervising safety personnel.

• Prepare, organize, and maintain documentation files to support internal reviews, corporate

audits, and external regulatory checks.

• Ensure completeness, accuracy, and proper filing of all inspection documents to maintain

constant audit readiness for the departmental function.

• Assist during fire service inspections, including preparing ground-level documents, retrieving

required records, and guiding inspectors to relevant physical inspection points.

C. Emergency & Safety Preparedness Support

• Provide direct assistance to the Assistant Supervisor during emergency and safety activities,

such as:

o Fire drill exercises

o Emergency response preparation activities

o Toolbox meetings / safety briefings

o Safety Week or safety campaigns

• Support structural administrative tasks for safety initiatives, including managing attendance

lists, collecting sign-offs/acknowledgements, updating documentation, and filing.

• Assist in internal safety training preparation, including materials/handouts layout, training room

setup, attendance capture, and record compilation.

D. Operational Compliance Observation (Supporting Role)

• Perform basic operational observations during regular warehouse activities to identify obvious

non-compliance related to product handling or storage practices.

• Escalate any operational irregularities, quality risks, or concerns immediately to QA personnel

or the supervising hierarchy for further review.

• Provide assistance during operational and warehouse compliance inspection activities when

assigned.

(Note: This role performs observation and reporting support only, working under strict supervisory

guidelines, and does not make independent compliance decisions.)

QUALIFICATION, EXPERIENCE & COMPETENCY REQUIREMENTSA. Educational Background

• Minimum Diploma in any of the following disciplines:

o Occupational Safety & Health

o Logistics / Supply Chain Management

o Engineering / Science

o Quality Assurance / Quality Management

o Industrial or Manufacturing-related field

(Candidates with an SPM qualification may be considered if they possess strong, proven

experience in warehouse operations or safety inspection environments.)

B. Working Experience

• Preferably 1–3 years of experience in one or more of the following areas:

o Warehouse operations, ideally within a GDP/GDPMD, pharmaceutical, or medical

device environment.

o Workplace safety inspection, floor monitoring, or compliance auditing support.

• Familiarity with physical inspection checklists, incident logging, basic HIRARC concepts, and

general OSHA or ISO 45001 awareness is an advantage.

C. Technical Skills & Knowledge

• Basic Knowledge: Understanding of warehouse operations, basic safety practices (OSHA

1994 awareness), and checklist-based inspection procedures.

• Core Abilities: Capable of conducting routine floor inspections using standard SOPs,

identifying visible hazards/unsafe acts & conditions, and gathering clear photo evidence.

• Documentation Skills: Ability to record observations accurately and use Microsoft Word/Excel

to update basic safety logs and trackers.

D. Soft Skills & Behavioral Requirements

• Detail-Oriented & Reliable: Highly observant, disciplined, and consistent in conducting daily

warehouse safety walkthroughs.

• Communication & Escalations: Able to report floor findings clearly and follow supervisory

instructions and escalation protocols precisely.

• Physical Stamina: Physically fit to perform extensive walking and safety monitoring across all

operational zones of the warehouse.

E. Certificates & Training (Preferred, Not Mandatory)

• Basic OSHA awareness

• Hazard identification or safety inspection training

• First Aid or Fire Safety training (advantage)

• MHE awareness (applicable to the site execution)

(On-the-job training can be provided for suitable candidates who demonstrate the right

behavioral aptitude.)