XTN-F1EA793 | ACCOUNTS PAYABLE SUPERVISOR

As an Accounts Payable Supervisor at Vanta, you’ll lead the day-to-day operations of our accounts payable and employee expense functions. Your primary responsibilities include overseeing the timely and accurate processing of vendor invoices and expense reimbursements, ensuring proper coding and approvals, resolving discrepancies, supervising AP staff, and maintaining strong relationships with vendors and employees—all while ensuring compliance with internal policies and accounting standards.

This is a high-impact role requiring strong leadership, attention to detail, and a proactive, solution-oriented mindset. You’ll collaborate across departments to optimize processes and contribute to Vanta’s operational efficiency and financial accuracy..

As an Accounts Payable Supervisor, you’ll report to the Accounting Manager and contribute significantly to our dynamic and rapidly expanding team.

• Health Insurance/HMO

• Enjoy unlimited MadMax Coffee

• Diverse learning & growth opportunities

• Accessible Cloud HR platform (Sprout)

• Above standard leaves

• Lead and manage day-to-day operations of the accounts payable team, ensuring timely, accurate processing of vendor invoices and employee expenses.

• Oversee invoice and expense processing: review for accuracy, validate coding, and match against purchase orders and receiving documentation

• Manage data entry of invoices and reimbursements into the accounting system, ensuring proper categorization and documentation

• Perform three-way matching of invoices, POs, and receipts to prevent duplicate or incorrect payments

• Review and process employee expense reports, verifying compliance with company policies and expense guidelines

• Resolve invoice discrepancies and vendor disputes related to pricing, quantity, or delivery issues

• Act as a point of contact for employee inquiries related to expense policies and reimbursement status

• Partner with the GL accounting team to support timely month-end close, including preparation of AP-related accrual journal entries

• Reconcile accounts payable balances to the general ledger regularly

• Identify and implement process improvements and automation opportunities to enhance accuracy and efficiency

• Ensure compliance with tax regulations, including preparation and processing of 1099 forms and related documentation

• Support internal and external audits by providing documentation and responding to audit inquiries

• Participate in ad hoc projects and perform other duties as needed, including providing backup support for team functions

• 8+ years of experience in Accounts Payable and Employee Expense roles, with at least

• 2 years of supervisory experience (SaaS or tech industry preferred)

• Experience with Ramp, NetSuite (or other ERP systems), and Bill.com (or other P2P platforms)

• Strong analytical, problem-solving, and process management skills

• Excellent organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment

• Outstanding communication skills in English (written and verbal), with a customer-first approach

• Experience operating in a high-volume, rapid-growth environment.

• Comfortable adapting to evolving business structures and technologies

• Detail-oriented with the ability to manage a large volume of complex transactions

• Willingness to work U.S. core business hours

• Energetic, team-oriented, and committed to continuous improvement